Time Entry Templates
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The purpose of this article is to show the different time entry options that will make time entry more catered to your needs. Please reach out to firstname.lastname@example.org for assistance setting up new templates or new check types.
1. Under Payroll Processing > Payroll Entry Setup > Time Entry Templates you will see all the templates set up for your company. There is no limit to the amount that can be set up and can be configured to help with time entry for certain types of employees or payroll.
The templates control what is seen on the time entry grid and individual time entry screen. For example, for 1099 employees you can set a template that will only show 1099 earnings when entering their time which ensures no employees are paid under the wrong codes.
2. Once these templates are set up you can select certain options for them. Under Payroll Processing Payroll Entry Setup Time Entry Options.
Maximum Dollar Warning and Maximum Hours Warning- Used to ensure payroll accuracy. Here you can set the max hours or dollars an employee should receive. An alert flag will show on the Time Entry Grid or Individual Time Entry if the number exceeds the warning set.
You can correct the hours/dollars, or you can continue with processing.
Note: The warning will not stop the employee from being paid, it will only notify you before processing. These will also appear on your exceptions report.
Maximum Net Pay Warning- This warning will not appear on the grids, as the net pay must be calculated. This warning will appear on the exception report.
Maximum Rate Warning- This warning will appear on the Time Entry Grid or Individual Time Entry when you enter an alternate pay rate that exceeds the threshold
Additional Check Type
All clients start with three additional check types; Additional, Gross up, and No Deductions.
Additional: Treated as a regular check. Meaning all taxes and deductions will be withheld. Used when wanting to pay something in addition to the regular earnings but want listed on separate check.
Gross Up: When selected, this check type will take the net amount of item entered and gross up for taxes only.
No Deductions: This check type will process additional amounts without scheduled deductions. Amounts entered this check type will only have taxes withheld.
Additional checks are used a 2nd check for regular payroll processing or when processing any off cycle, or Special Payrolls.
Clients have the option to add other Additional check types, such as Commissions or Pay 2. These checks can be set up with your specifications. Whether you only want 401K to be deducted or want to set certain tax rates.
Check Options: General set up of check and how it should process in the system. Note: “Automatically Post As Manual” can only be selected if “Process As Gross Up” is also selected. Typically used for bonuses that need to be recorded but are being paid via company cash or check.
Federal & State Calculation Options: This is where you can specify tax rates or frequency. Check can be set up for automatic supplemental tax rate or a specific rate set at the client level.
Garnishments/Deductions/Earnings/Memo Calculations to Include: These are the items that can be included in the additional check. Client can specify which deductions or garnishments to include and what earnings should populate in the check grid.
Once all additional checks are set up, they can be accessed on the Individual Time Entry screen. Select “Add New” in the black action bar and select the additional check from the drop down. Select “Save”
Once added the check will populate under the regular check type and you can add time as normal.